If you use Microsoft Outlook's rules to move incoming messages into folders, you could end up with duplicate e-mail messages if two or more rules can be applied.
Recently, I made new rules to move bug reports for some products into special product folders and I also had a "catch-all" rule to move all remaining bug reports into a general bug report folder. In other words, I had the following rules:
From bugsystem, Subject "product_1", move to "product_1" folder. From bugsystem, Subject "product_2", move to "product_2" folder. From bugsystem, move to "general" folder.
I thought once a rule was "fired" for a message, Outlook would process the next message. However when new bug reports arrived, Outlook created two copies of each message, one in the product's folder and one in the general bug report folder. It appears that Outlook processes all rules for a message before proceeding to the next message. Select the stop processing more rules action for each rule to make Outlook stop processing further rules for that message:
From bugsystem, Subject "product_1", move to "product_1" folder and "stop processing more rules". From bugsystem, Subject "product_2", move to "product_2" folder and "stop processing more rules". From bugsystem, move to "general" folder.
In Outlook 2003, Rules and Alerts dialog, you can see a hammer and spanner icon for each rule containing the stop processing more rules action.
I have to add an additional behavior to your observation about outlook: If you select those rules and apply it to mail folder it work perfectly as you have intented.
ReplyDeleteMy familiar speak about problems with mails and they don't what they to do in similar situations,and I didn't too know,but in some time I found tool-viewing ost file,which helps in like conditions,it has free status to the best of my memory,besides that tool can likewise "allows to recover *.ost files, when Microsoft Exchange Server gets out of order and your data may be lost,open damaged files, you can open your corrupted *.ost file and estimate data losses,can convert *.ost files to *.pst files, that can be easily opened by any email client, compatible with Microsoft Outlook,convert your *.ost to *.pst, but to extract a list of files in such formats, as: *.eml. *.vcf and *.txt,allows to view a ost file and avoid extracting, for example, 50 Mb of your content, you can extract all files from .ost viewer mail, than just to copy and paste emails and contacts, that you need,view ost file runs under all versions of Windows operating system, such as: Windows 98, Windows Me, Windows NT, Windows 2000, Windows 2003, Windows XP and Windows Vista.
ReplyDelete"